Financial Aid F.A.Q’s


Financial Aid: Frequently Asked Questions


When is the financial aid deadline?

The financial aid deadline for each semester is one month before the beginning date of the semester. If your admissions and/or financial aid files are not complete by the semester deadline it will be your responsibility to make payment under any one of the payment options outlined in the Brenau University Catalog. Students who make payment may be reimbursed after financial aid is awarded.


When should I apply for financial aid?

The Free Application for Federal Student Aid (FAFSA) is now available in October of each year for the academic year that begins with the next fall term. It should be completed as early as possible after you have applied to the university. Keep in mind that you must be accepted to the university before you can be awarded financial aid. Go online to to apply. Brenau University’s federal school code is 001556.


How do I find out what my bill is?

You can contact the Brenau University Accounting Office to receive information about your balance, billing, payments plans, and refund checks. You may also look on CAMPUS WEB to see your balance.


How do I qualify for federal financial aid?

To qualify you must:

Be a U.S. citizen or eligible non-citizen

Have a valid Social Security number

Be enrolled in a degree or certificate program

Demonstrate financial need by completing the FAFSA (except for some loan programs)

Not owe a refund on a federal grant and not be in default on any federal educational loan


What is an Aggregate Loan Limit?

Students borrowing a Federal Direct Student Loan, including subsidized and/or unsubsidized, are subject to maximum allowable loan limits. The Aggregate Maximum Loan Limit restricts the amount of Federal Student Loans that may be borrowed over a student’s college career. You can log on to the National Student Loan Data System (NSLDS) Student Access Web site and view your loan history here

Is there a limit to the number of semesters I can receive a Pell Grant?

Yes.  The Consolidated Appropriations Act of 2012 becomes effective July 1, 2012 which limits the receipt of a Pell Grant to a LIFETIME limit of 600%, which is 12 full-time semesters of study.

A student who has received 600% (the equivalent of 6 full year awards or 12 semesters) of Federal Pell Grant will no longer be eligible for the Pell Grant.  This includes community colleges, vocational schools, and four year public and private universities. The US Department of Education will track the limit. You can log on to the National Student Loan Data System (NSLDS) Student Access Web site and view your LEU here


What is verification?

Verification is the process a school follows to check the accuracy of the information reported by a student on The Free Application for Federal Student Aid (FAFSA). This is done by collecting documents used to complete the FAFSA and comparing them with the answers the student provided on the FAFSA. Applications are selected for verification randomly by the U.S. Department of Education. If your application is selected for verification, you must complete the verification process before your eligibility for need-based financial aid can be determined and before need-based financial aid can be awarded to you. You will be notified by email if verification documents are needed. You would be able to view and submit the items needed online at


How do I receive summer semester financial aid?

You would want to contact the financial aid office to determine if you will have funding available for the summer. Then you would want to submit the online Summer Financial Aid Request Form on our website to have your financial aid processed for the summer.


What is the cost of attendance?

The Cost of Attendance (COA) is the estimated total cost of attending college for one year. It includes tuition and fees, room, board, books, personal expenses, and travel expenses. A student cannot receive more than the Cost of Attendance from any combination of institutional, federal, state, or private funding source.


Will financial aid pay for classes that are not required for my degree?
No.   Courses that are not required for your degree are not covered by financial aid.  You must notify the Financial Aid Office if you are taking courses not required, and you will be responsible for paying out-of-pocket for those courses.


Do I need to apply for the FAFSA each year to receive federal financial aid?

Yes. Each year you must file either the Free Application for Federal Student Aid (FAFSA), or the Renewal FAFSA (October 1st the application opens for the next year). You must also maintain satisfactory academic progress to qualify for aid each year.


How do I know if my financial aid application has been processed and approved?

Once your financial aid file is complete (and you have been accepted by Admissions), you will receive an award letter notification via email. This notification will direct you to Campus Web to view your financial aid awards.


How many hours must I take to be eligible for student loans each semester?

For an Undergraduate student to receive Federal Loan Funds 6 hours or more is required. For a Graduate Student to receive Federal Loan Funds 3 hours or more is required.


What is the status of my refund check?

Once your loan has been applied to your student account, the Accounting Office will issue a refund check. Contact the Accounting Office for more information regarding your refund check.


If my parents are divorced, whose information do I need to include on the FAFSA?

Report the information of the parent with whom you lived the most during the 12 months preceding the date you completed the FAFSA. It does not make a difference which parent claims you as a dependent for tax purposes. If you did not live with either parent or lived equally with each parent, the parental information must be provided for the parent from whom you received the most financial support during the preceding 12 months or the parent from whom you received the most support the last time support was given.


What is an Enrollment Status?

An undergraduate student enrolled for at least six (6) semester hours but fewer than twelve (12) semester hours is considered a half-time student, while an undergraduate student enrolled for twelve (12) semester hours is considered full-time.


What do I do if I feel that I have special circumstances relating to my financial aid?

You can contact the financial aid office or you can complete the professional judgment review form and send it into the financial aid office to be reviewed. The form is on our website under the forms section.


What are alternative or private loans?

Private education loans are credit-based loans offered by banks and other lenders to assist students who find they need additional funds to cover education-related expenses that may not be covered by other financial aid programs.  Approval for a private education loan depends primarily on the credit score of the borrower (and co-signer, if one is required).  Private education loans are typically considered a “last resort” type of educational funding. For additional information about private loan options and Brenau’s historical lender list visit