Federal and state regulations require institutions to establish standards of satisfactory academic progress (SAP) for recipients of financial aid. The purpose of SAP is to measure a student’s progress toward completion of the specific educational program in which he or she is enrolled. The Office of Financial Aid is responsible for ensuring that all financial aid recipients are meeting these standards. This requirement is accomplished through an evaluation that occurs at the end of each academic semester (fall, spring, and summer).
A satisfactory academic progress policy consists of two standards – qualitative and quantitative. Below is a description of both of these standards.
QUALITATIVE STANDARD _______________________________________________________________
This standard assesses quality of academic work as measured by grade point average (GPA).
Undergraduate Students. An undergraduate student must be in “good standing” with Brenau University, as evidenced by a cumulative GPA of 2.0 or higher. This GPA is calculated on all courses taken for academic credit at Brenau University (including remedial courses that carry academic credit) as well as those accepted for transfer from other eligible postsecondary institutions. In addition, a student must earn a minimum semester GPA of 2.0 in the coursework attempted in each semester of enrollment.
It should be noted that the minimum GPA requirements referred to above do not apply to the renewal of academic scholarships, HOPE Scholarship, Zell Miller Scholarship, or other grant or scholarship programs that require a higher GPA for renewal or continuation.
Graduate Students. A graduate student must be in “good standing” with Brenau University, as evidenced by a cumulative GPA of 3.0 or higher. This GPA is calculated on all courses taken for academic credit at Brenau University as well as those accepted for transfer from other eligible postsecondary institutions. In addition, a graduate student may earn no more than one grade below a B while enrolled in a graduate program, with the exception of students who are taking undergraduate courses as prerequisites or foundation courses. Those required undergraduate courses will not count toward academic standing for graduate students; however, grades in those courses will be factored into the cumulative GPA for the graduate program.
QUANTITATIVE STANDARD ______________________________________________________________
Rate of Progress. A student receiving financial aid must demonstrate measurable progress toward the completion of his/her degree program by maintaining an overall rate of progress of 67 percent. This applies to both full?time and part?time financial aid recipients. The rate of progress is calculated using the following formula: Hours successfully completed, or earned, divided by hours attempted. Attempted hours are those credit hours for which a student is still registered after the last date on which dropped classes can be totally eliminated from a student’s semester registration (and transcript) as published by the Brenau Registrar. Earned hours are successfully completed courses in which grades of A, B, C, D, or P are awarded, as long as credit is earned. Withdrawals (W, WF), incompletes (I), and failed courses (F) are considered attempted hours by not earned hours. The following points should be noted with regard to rate of progress calculations:
1 Withdrawals, incompletes, and failed courses are considered attempted hours but not earned hours. If an incomplete course impacts a student’s satisfactory academic progress standing, it is the student’s responsibility to notify the Office of Financial Aid when a final grade has been earned.
2 Audited courses are not considered attempted or earned hours.
3 Credits transferred to Brenau University, including those taken as a transient student while enrolled at Brenau are included in attempted hours and earned hours, and are subject to maximum time frame standards below.
4 Repeated courses, for which a passing grade was previously received, are included in attempted hours and GPA calculation, but are not included in earned hours.
Maximum Time Frame. Regulations that govern federal student aid programs limit a student’s ability to receive financial aid to not more than 150% of the credit hours required to complete his or her specific educational program.
Frequent course drops or withdrawal from school, changes of major, and failed or repeated courses could jeopardize financial aid eligibility. All hours attempted at Brenau University, as well as those credits accepted on transfer from previous institutions toward the student’s degree program will count toward the maximum time frame. A student who had completed sufficient hours and required courses to complete his or her degree program is no longer eligible to receive financial aid even if there is some other obstacle such as a required minimum GPA that is preventing graduation.